TaskForce Privacy Policy

This Privacy Policy explains how TaskForce ("TaskForce", "we", "our", or "us") collects, uses, processes, and protects information when users access or use the TaskForce mobile application and related services.

TaskForce is a workforce and employee management application used by organizations, administrators, employees, staff members, and other authorized users for functions such as attendance, punch/check-in, tasks, holidays, workplace communication, notifications, employee information, and related administrative services.

1. Information We May Collect

Depending on your organization, account type, and the features you use, TaskForce may process the following types of information:

• Name and employee or staff identity information.
• Email address and phone number.
• Employee ID, staff code, designation, department, or role.
• Organization, school, branch, or workplace information.
• Login and authentication information.
• Attendance records.
• Punch-in and punch-out records.
• Working hours and attendance history.
• Assigned tasks and task-related activity.
• Holiday and workplace calendar information.
• Celebration information such as birthdays or work anniversaries.
• Profile images where provided by the organization or user.
• Notification identifiers required to deliver push notifications.
• Device and application information necessary for security, troubleshooting, and operation of the application.

2. Location Information

TaskForce may request access to device location when location is required for attendance, punch-in, punch-out, workplace verification, or similar features.

Location information is used only for features that require it, depending on the configuration selected by your organization. For example, location may be recorded when an employee performs an attendance punch or check-in.

TaskForce does not use location information for advertising.

3. How We Use Information

Information processed through TaskForce may be used to:

• Authenticate users and maintain secure sessions.
• Provide attendance and punch functionality.
• Calculate or display working hours.
• Manage employee and staff records.
• Display assigned tasks and work-related information.
• Provide holiday, calendar, and celebration information.
• Send workplace and application notifications.
• Provide information requested by authorized administrators.
• Improve application reliability and security.
• Detect technical errors, misuse, or unauthorized access.
• Meet legal or regulatory obligations where applicable.

4. Organization-Managed Accounts

TaskForce is primarily intended for authorized users of participating organizations. User accounts may be created, managed, linked, or disabled by an authorized administrator, employer, school, organization, or HR department.

Your organization may control certain information associated with your employment or organizational account. Questions regarding employment records, attendance corrections, account access, or organizational information should normally be directed to your organization's administrator or HR department.

5. Push Notifications

TaskForce may use notification services such as Firebase Cloud Messaging to deliver important application and workplace notifications.

A device notification token may be processed for this purpose. Notification tokens are technical identifiers and are used to deliver notifications to the correct device.

6. Data Sharing

We do not sell personal information to advertisers.

Information may be shared or made available only when reasonably necessary with:

• Your organization and its authorized administrators.
• Authorized HR or management personnel.
• Technology service providers required to operate TaskForce.
• Cloud hosting and database infrastructure providers.
• Notification service providers.
• Government or legal authorities where disclosure is required by law.

Service providers are expected to process information only for the services they provide and according to applicable privacy and security requirements.

7. Data Security

We use reasonable administrative and technical safeguards designed to protect information from unauthorized access, misuse, modification, disclosure, or destruction.

However, no internet-based service or electronic storage system can be guaranteed to be completely secure.

8. Data Retention

Information is retained for as long as reasonably necessary to provide TaskForce services, maintain organizational records, meet contractual requirements, comply with legal obligations, resolve disputes, or enforce applicable agreements.

Retention periods may also depend on the policies of the organization that manages your TaskForce account.

9. Data Deletion and Account Requests

Users who want to request correction, deletion, or access to their personal information may contact their organization's administrator or contact us using the information provided below.

Some employment, attendance, financial, compliance, or administrative records may need to be retained when required by law, contractual obligations, legitimate organizational record keeping requirements, or security requirements.

10. Permissions Used by the Application

Depending on the functionality enabled by your organization, TaskForce may request device permissions including:

• Location: Used for attendance, punch, or workplace location verification.
• Notifications: Used to send workplace and application notifications.
• Camera or Photos: May be used where a feature allows users to capture or upload images or documents.
• Files or Storage: May be used where users download, upload, or access application-related documents.

Permissions are requested only when required by features available within the application.

11. Children's Privacy

TaskForce is designed primarily as an organizational and workforce management application and is not intended as a consumer service directed toward children.

Where an organization provides access to a user who is legally a minor, that organization is responsible for ensuring that the account and processing of information comply with applicable laws and organizational policies.

12. Third-Party Services

TaskForce may rely on third-party infrastructure and technology providers to operate certain functions, such as hosting, notifications, device services, or application distribution.

Third-party services may process limited technical information according to their own privacy policies and contractual responsibilities.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in TaskForce functionality, legal requirements, security practices, or business operations.

When the policy is updated, the effective date displayed at the top of this page will be revised.

14. Contact Us

If you have questions about this Privacy Policy, privacy practices, personal information, or deletion requests, please contact us.